RFSO 70025001 Orphan Site Management Decommissioning Services Closed

Yes, the BCER understands that the availability of service providers changes and a pool to choose from is often required. Sub-contractor selection is (with guidance from the BCER in some situations) at the discretion of the approved vendor (bidding company).

No, this is not required. We would expect our approved vendors are doing their own due diligence when identifying and securing preferred sub-contractors, including insurance requirements, safety record, rates, performance, and experience. The sub-contractors you select, and their performance, are a reflection on you as a BCER preferred vendor.

Yes.

The BCER understands different sub-contractors prefer different rate structures and most have a mixture of hourly/daily/weekly/monthly rates. As provided is acceptable, with the exception of completing the Price Evaluation table in Appendix C.

Vendors are expected to utilize competitive local service providers wherever possible, and standard mobilization rates from NEBC are expected. Unless absolutely necessary, mobilization from outside NEBC is discouraged. Local representation of vendors and sub-contactors is considered when evaluating submissions.

This can be conducted in collaboration with one another. We are willing to entertain offers brought forth by approved vendors.

The BCER will provide initial notification to land owners early in the fiscal year to inform of restoration activity expected on the site(s), however, direct communication between the vendor and the land owner is expected to arrange access and timing. It is expected the vendor will identify and execute, on behalf of the Orphan Fund, required agreements and permits required to complete the scope of work, including proximity and crossing agreements, and water withdrawal and changes in and about a stream permits. The Orphan Fund may be required to provide aid in some instances.

A template applicable to the type of inspection will be provided.

Dependent on the scope of the repair, repairs may be completed at the time of the inspection, or a follow-up site visit may be required (by the inspecting party or a service specialist).

Our reasoning for eliminating fuel surcharges (FSC’s) for approved vendors is also applicable to other service providers - with fuel prices no longer as volatile as in the past, service providers should now be re-calculating their rates to adjust for what is the ‘new norm’. Our preference is not to see FSC’s moving forward, and we would expect our approved vendors to be asking the same questions of their sub-contractors. If there was ever an event that necessitated FSC’s in the future we would re-negotiate at that time, or during annual Standing Offer renewals.

We don’t typically request guaranteed pricing, but we do require it to be a turn-key solution. Upfront estimates in relation to a planned (downhole/remedial/surface) program prior to work beginning are required and deviation from those estimates must include solid reasonings as to why it was required before being approved.

The terms of the GSA are provided in Appendix A of the RFSO. While there is no warranty provision, our expectation is that the services that are contracted to be carried out will be done so in accordance with the BCER’s Well Decommissioning Guidelines and to a standard that a skilled vendor would exercise under similar circumstances.

Third-party billing is primarily through the BCER’s approved vendor, but there are some instances where a third-party will directly bill the BCER. These instances will be conducted on a case-by-case. BCER payment is Net 30.